Put in your team size, rates and admin time. With the default agency setup TimeCamp pays for itself in about 10 working days, or as soon as each billable person recovers 3 minutes a week. Every assumption is visible and editable.
Estimates, not a guarantee. Gross value before tax. Your numbers stay in your browser. See full pricing
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Two sources of value, one cost, and every number on the screen.
The first source of value is billable hours that were worked but never made it onto an invoice, recovered and billed at your rate. The second is the time your team spends filling in, chasing and correcting timesheets, valued at your internal cost per hour. The cost side is the licence price for every seat plus the hours your team spends getting set up.
With the default agency setup, 15 billable people at $120 an hour recovering one hour a week at an 80% realization rate over 46 working weeks is $66,240. Thirty minutes of timesheet admin a week for 20 people, halved, at $45 an hour is $10,350. Together that is $76,590 of gross value against $3,297.60 of cost, which is an ROI of 2,223%.
Payback is the cost divided by the value produced per working day, across 230 working days. For the default setup that is 9.9 working days.
Ignore the admin saving completely and ask how much billable time alone has to come back to cover the cost. The cost divided by the billable value of one hour a week per billable person gives 2.99 minutes. If every billable person recovers three minutes a week, the cost is covered.
"One forgotten extra 15 minutes, 4 times a month, and TimeCamp already paid for itself."
TimeCamp is time tracking and project profitability software that records how time is spent, turns it into billable hours and invoices, and shows which projects make money. Here is where that shows up in your result.
Work written up from memory a week later loses hours. The desktop app records time automatically and AI Time Tracker suggests entries from your computer activity, so hours reach the timesheet while they are still accurate. Counted in your result: recovered hours times your rate times your realization rate.
Filling in, chasing and correcting timesheets is unbilled work for everyone, including the manager who assembles the report. Timesheet approvals on the Ultimate plan collect, review and approve the team's timesheets in one view. Counted in your result: admin minutes saved times your internal cost per hour.
Invoices built from approved hours at your billing rates go out sooner, and budgets and labour costs show which projects earn. Both are real but too variable to put a number on, so they stay out of your result.
Your calculation assumes 30 minutes a week per person on timesheets. AI Time Tracker suggests time entries from your computer activity, and nothing reaches your timesheet until you confirm it.
macOS needs Apple silicon (M1 or later).
Email yourself the download links and your ROI result, ready when you're back at your desk.
AI Time Tracker runs on Windows and macOS. Email yourself the links and open them on the computer you work on.
Email the download links to myselfYour mail app is open with the links ready. Add your own address, send it, then open it on your computer.
| Plan | Billed annually | Billed monthly | What it adds for ROI |
|---|---|---|---|
| Starter | $3.99 | $5.49 | Invoicing, attendance, time off. No billable rates. |
| Premium | $6.99 | $9.99 | Billable time, budgets and estimates, one integration. |
| Ultimate | $9.99 | $13.99 | Billing rates, timesheet approvals, labour costs, expenses. |
| Enterprise | Contact sales | Contact sales | Contract pricing, self hosted or private cloud. |
The licence is the visible part. The rest is the hours your team spends on setup, which the calculator values at your internal cost per hour and charges in full to year one. Migration from an existing tool, integrations and admin time after the first month are not included. Above 50 seats on an annual plan the price is negotiated, so treat the figure here as a ceiling. See the full plan comparison.
Same team, same prices, three sets of assumptions. The spread is the point.
| Scenario | Hours recovered | Admin saved | Gross value | ROI | Payback |
|---|---|---|---|---|---|
| Conservative | 0.25 h / week | 25% | $21,735.00 | 559% | 34.9 days |
| Expected | 1 h / week | 50% | $76,590.00 | 2,223% | 9.9 days |
| Optimistic | 2 h / week | 75% | $148,005.00 | 4,388% | 5.1 days |
Recovered hours are worth money only if there is demand to fill them and a client to bill them to. The result is the value of the time, not an amount that lands in the bank.
Start on a free 14-day trial, or bring your result to a 30 minute call and we go through it with your rates.
The same model, different places where the hours hide.
Utilisation decides the year, and the hours that never reach a timesheet are the ones that quietly lower it.
High rates make every unrecorded hour expensive, so the break-even sits about two minutes a week per person.
The gap between hours worked, hours billed and hours collected is where the revenue goes. Switch the preset above to see it in your rates.
No client rate, so the return is admin and reporting time. The default internal setup returns 304%, with payback on working day 56.9.
Five numbers, each of them in a report you already have.
Billable against total hours, per person and per team.
Budget and estimates report, projects that passed their estimate.
Ask the team once a quarter. No report can give you this one.
With the default agency setup it returns $23.23 of gross value for every $1 spent, and pays for itself in about 10 working days. The return comes from billable hours that were worked but never invoiced, plus timesheet admin that disappears. Run your own rates above, because the answer depends on them.
Take the gross value, subtract the cost, divide by the cost. Gross value is recovered billable hours times your rate times your realization rate, plus admin hours saved times your internal cost. Cost is the licence for every seat plus setup hours.
9.9 working days with the default setup, 34.9 in the conservative scenario. Payback is the cost divided by the value produced per working day across 230 working days.
$4,416 a year per billable person at $120 an hour, 46 weeks and an 80% realization rate. That single hour is usually the difference between a timesheet filled in on the day and one written up from memory.
Three minutes a week per billable person. At 15 billable people on Ultimate billed annually, 2.99 minutes of recovered billable time a week covers the whole cost.
Yes. The licence price comes from the pricing page and is charged for every seat, not only billable ones, plus the hours your team spends on setup valued at your internal cost.
Switch to the internal team mode. It counts the admin and reporting time you get back, valued at your internal cost. The default internal setup returns 304%, with payback on working day 56.9.
Ultimate if you bill clients, because billing rates and timesheet approvals are on that plan. Premium is enough for internal teams that need billable time and budgets. Starter has invoicing and attendance but no billable rates.
Because the assumptions are visible and the cost of the software is in the result. Figures in the thousands of percent usually leave out the licence or assume a recovery rate nobody could repeat.
Faster invoicing, better estimates on future work, whatever you spend on your current tool, and the habit building in month one. Each is real and none of them is stable enough to put a number on.
No. The result is the gross value of time, not cash. Recovered hours turn into revenue only if there is demand to fill them and a client to bill them to.
Yes. Copy the result link, download the one page summary, or bring the figures to a demo so the call starts from your numbers rather than a generic walkthrough.
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